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22 | Microsoft Office Communicator 2007 Getting Started Guide
Meeting Subject
X
Free Busy
X
X
X
Working Hours
X
X
X
Endpoint Location
X
X
Notes (Out of Office Note)
X
X
X
Notes (Personal)
X
X
X
Last Active
X
X
*If these attributes are defined in Microsoft Active Directory, they are visible to all contacts in your
company, regardless of access level. They are also visible to federated contacts, depending on the
assigned access level. They are not visible to public instant messaging contacts.
Most of your presence information is automatically supplied to Communicator by Office
Communications Server, so you do not need to supply much additional information. However, there
are a few presence attributes, most importantly your alternate phone numbers, which are not
automatically supplied to Communicator that you may want to make available to others.
Add and publish alternate phone numbers
As a best practice, you should add alternate phone numbers, such as your Mobile number, to your
presence information.
To add and publish alternate phone numbers
1. In the Office Communicator window, click the Menu button , and then click Tools.
2. Click Options, and then click the Phones tab.
3. Click the button for the phone number you want to add.
4. In the Phone number text box, enter the number you want to add and then click OK. Use
the International Phone Number format. Enter the country code, followed by the local
phone number. For example, for a United States number: 15555555555. Phone numbers
should contain only the digits 0123456789. Communicator removes parentheses and
additional characters. Do not include the international dialing prefix. For example, (011) in
the United States and (00) in Europe. See the Communicator online Help for examples.
5. To make the number available as part of your presence information, select the Publish this
phone number check box next to the phone number.
6. To accept your changes, click OK in the Options dialog box.
Remember that once you publish your phone numbers, it is important to set access levels for your
contacts to control who has access to those numbers. For example, if you publish your mobile phone
number but do not grant a Personal or Team access level to a contact that you want to have access to
your number, that contact will not be able to see your mobile phone number. Setting access levels is
covered in the following section.
- Microsoft Office 1
- Communicator 2007 1
- Getting Started Guide 1
- Overview 7
- Contact Management 9
- Conferencing 11
- Phone and Video 12
- Chapter 2: Getting Started 15
- Video Requirements 16
- Audio and Video Setup 17
- Instant Messaging 19
- Create a Contact Group 22
- Add Federated Contacts 24
- View a Person’s Contact Card 26
- Contacts 27
- View Calling Options 38
- Format Instant Messages 44
- To decline an invitation 45
- In this Part: 47
- Communications Conferencing 49
- To set up audio and video 50
- Start an IM Conference 51
- Place a Conference Call 52
- Join a Conference Call 54
- Communication Modes 55
- What You Should Do First 64
- About Phone Number Formats 64
- About Setting Up Voice Mail 65
- Where Is the Dial Pad? 65
- Make a One-Click Phone Call 67
- Call Additional Numbers 68
- Type a New Number to Call 69
- Answer a Phone Call 70
- Using Call Controls 71
- Place a Video Call 73
- Receive a Video Call 73
- Forwarding Calls 75
- Cancel Call Handling 76
- Check Voice Mail 76
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